• Identify and prioritize technology-based solutions for university-wide IT service needs, set priorities and ensure coordination on the effective use of information technology resources to meet the operational needs of the university.
• Reduce costs, facilitate innovation, and promote efficient communication through the use of enterprise services.
• Provide counsel on resource prioritization in cases where there is resource contention that cannot be resolved at a lower team level or for projects impacting multiple systems (major upgrade schedules, portal change, integrations, etc.).
• Ensure diverse stakeholder input across the university is incorporated for enterprise-wide services.
• Evaluate the effectiveness of university-wide applications while promoting compliant information technology standards.
• Provide assurance that plans and recommendations for enterprise services are evaluated against the impact on the university's mission, strategic goals, and objectives.
• Provide strategic oversight for enterprise application domains to include, but not limited to: Finance & Procurement Systems, Student Administration Systems, Human Resource Systems, and Academic Personnel Systems.
• Ensure enterprise applications minimize duplication of campus IT services and applications used for university business processes.
• Evaluate service improvements to reduce administrative burden and deliver optimized services that maximize process efficiency and effectiveness outcomes for the University community for enterprise services and applications within the ESC scope.
• Evaluate potential university-wide and institutional data systems projects using academic data in partnership with the Data Governance Committee that use data collected from enterprise services.

Chairperson. A chairperson shall be elected during the first meeting of each year, serving a one-year term that begins during the September ESC meeting. In the case of the initial implementation of the IT Governance framework, a chair shall be elected during the September meeting.

Chair Elect. A chair elect shall be elected during the first meeting of each year. The chair elect acts as the co-chair for the committee and serves a one-year term that begins during the September ESC meeting, followed by a one-year term as the chair.

Member Terms. Each member shall serve a term of one year (unless designated for a two-year term) beginning in the month of September and ending in the month of July, for a total attendance of five meetings in addition to related ESC events that occur during the term. The chair elect may request up to five members for a second term to ensure continuity of experience in the committee.

Ex-Officio Members: The Associate Vice President for Enterprise Application Serivces shall serve as an ex-officio member.

Meeting Procedures

Meeting Frequency. The ESC meets on the fourth Tuesday of September, November, February, April, and June. The committee will determine modifications to the meeting schedule as needed based on current activities.

Time Commitment. In addition to the scheduled meetings, members can expect to spend 4-6 hours between the meetings via correspondence methods reviewing related material and handling more routine matters via electronic methods utilized for decision-making.

Meeting Structure. The Office of the CIO will collect and confirm agenda items with the co-chairs and circulate agendas in advance of each meeting to ensure informed discussion of scheduled topics. Staff will be available to aid in the facilitation and documentation of the meetings. Robert’s Rules of Order will be the parliamentary authority.

Reporting. The Office of the CIO will report on decisions and maintain electronic communication mediums for distributing university-wide information for the ESC.

Documentation of Proceedings. All meetings will have minutes of discussions, decisions, and action items that are published within two weeks of the proceeding.

Voting. Each member shall have one vote counting toward a decision/vote, where a quorum is half of the permanent attending members. The chairperson shall have authority in deciding tied or failed votes/decisions.

Research and Supplemental Input Mechanisms. The committee may establish, at its discretion, operational groups, task forces, ITCoPs, or ITSsGs, as needed.

Committee Support. The Office of the CIO will provide administrative support.

Questions about IT Governance can be submitted to: itgovernance@tamu.edu